BTG has utilized the HMIS to collect homeless services data since 2004. Some of the most essential administrative and data collection forms are provided below.
Confidentiality of client information is extremely important. The current consent form is provided along with a list of authorized agencies that have access to view shared information in the HMIS. The HMIS data collection notice must be visible in locations where client data is collected.
Used to request completion of custom work by the HMIS Lead. All requests will be reviewed by the HMIS Lead and BTG to assess feasibility and to ensure that the request aligns with BTG’s HMIS Policies and Procedures. If approved, an agreement for services will be executed before work proceeds. Approval of requests will be determined by BTG.
Both forms must be completed and submitted to the HMIS admin team via the HMIS helpdesk for new users requesting access to the system.
The HUD Data Standards provide a framework for HMIS data collection. The following documents are available to help navigate HMIS requirements.
Enrollment and exit forms match system data collection workflows and are provided for adults and children.
The Vulnerability Index Service Prioritization Decision Assistance Tool (VI-SPDAT) was developed by OrgCode Consulting and is a triage survey administered to homeless individuals and families that helps to determine acuity of need and prioritization of BTG's housing resources and supportive services.
The Service Prioritization Decision Assistance Tool (SPDAT) was developed by OrgCode Consulting as an assessment tool for frontline workers to prioritize which homeless clients should receive assistance first and to determine when clients have sufficiently stabilized so that assistance is no longer needed.